4Blok recognises the importance of protecting an individual’s privacy and is committed to complying with applicable privacy legislation which regulates the handling of personal information. We appreciate that individuals are concerned about the security of their personal information and we are committed to protecting any personal information we hold. Personal information is information or an opinion about an individual, whether recorded in a material form or not, who is reasonably identifiable from that information.
COLLECTING PERSONAL INFORMATION
4Blok will be fair and open about the way we collect information about you and what we intend to do with the information.
4Blok may collect and hold personal information about you such as your name, address, telephone number, driver's license, change of address and telephone information and any other information you may voluntarily provide to us.
4Blok collects most personal information directly from you, for example when you provide information through market surveys, product focus groups, the websites operated by 4Blok, 4Blok’s support via mail, email and telephone enquiries, and during the recruitment process. We may also collect your personal information if you enter a competition or promotion we run (either directly or through our marketing agents), or through a recruitment or employment agency.
We may collect information about staff of our suppliers directly from those staff or from other staff of those suppliers. The information we collect about staff of our suppliers may include your name, position and contact details.
Other than the personal information set out in this policy, 4Blok does not collect any credit information about you. If we receive information about you from a third party, wherever practical we will make sure they undertake to comply with the Act.
USING PERSONAL INFORMATION
4Blok only collects, holds and handles information about you that is necessary for us to perform the services you request from us, that is otherwise reasonably necessary for our business activities or if required by an Australian law or court or tribunal order.
We may use personal information we collect about you for a number of purposes including: • to tell you about other products that may be of interest to you; •
to learn more about your level of satisfaction, your expectations of us and how we can meet them (for example, in relation to 4Blok’s products and service;
- to ensure that any warranty claim is properly administered;
- to run a competition or promotion you have entered;
- to consider you for a position at 4Blok for which you have applied;
- to acquire goods or services from you or from your employer;
- to ensure that you are contacted as soon as possible in the event of a safety-related product recall;
- for other purposes to which you have consented; and
- as required or permitted by relevant laws and regulations.
Generally, we may use your personal information for the purposes for which we collected it and for related purposes which would be reasonably expected by you. If you do not provide your personal information, 4Blok is less able to perform the above functions.
DISCLOSING PERSONAL INFORMATION
4Blok may need to disclose personal information outside of the jurisdiction from which it was collected. When we disclose your personal information overseas, 4Blok is generally required to take reasonable measures to ensure that your information is held, managed and accessed in accordance with the standards that apply in Australia. In relation to health information about an individual, we will generally only disclose the information outside of the state or territory where we collected it if we reasonably believe that the recipient of the information is subject to a law, binding scheme or contract which upholds principles for fair handling of the information that are substantially similar to the principles that apply in the state or territory of collection.
We may disclose personal information we collect about you for different purposes including:
- to assist our related companies and other service providers (such as information technology providers, mailing houses) so that they can provide the services that we have contracted out to them;
- to provide information to our suppliers so that they can provide goods or services to you or respond to a complaint by you, or to help them improve the quality and standard of service they provide to you;
- to your nominated referees so that we may check your references if you are applying for a position with 4Blok; and;
- as required by relevant laws and regulations
4Blok may disclose personal information to such entities located in the following countries/regions:
- other countries in Europe
- South America
- The middle east
We will not sell, rent or trade your information to/with any other organisation.
We may require your consent to use and/or disclose your personal information if we need to use your information for a purpose that is not related to the purpose for which it was collected.
If you do not consent to 4Blok collecting, using and/or disclosing your personal information, this may affect 4Blok’s ability to deliver and improve its products and services.
MARKETING AND PRIVACY
4Blok sends marketing materials to its customers and other people who have provided 4Blok with personal information from time to time about products offered by 4Blok, and its suppliers.
If you do not wish to receive marketing materials from 4Blok, please complete the opt-out provision on the marketing information sent to you and return it to 4Blok (or contact 4Blok Support on (08) 87258961 or at firstname.lastname@example.org). 4Blok will note your request and respect your wish not to receive any marketing materials.
If you choose not to receive any marketing materials from 4Blok, you may miss out on special product and service offerings and opportunities.
PROTECTING PERSONAL INFORMATION
4Blok will keep your personal information secure by taking reasonable steps to protect it from misuse, loss and unauthorised access, modification and disclosure.
4Blok stores personal information in transmission logs and archive systems for a period 4Blok considers reasonable depending on the primary purpose for which that information was collected. Only properly authorised people who have a need to access personal information to perform their job will be able to see or use that information. The physical and electronic security systems at 4Blok comply with the guidelines of the Information Commissioner.
Personal information will be de-identified or destroyed when it is no longer required such that it cannot be re-identified at a later date. The de-identification and destruction process will be in accordance with the guidelines of the Information Commissioner.
4Blok will ensure that its employees receive training (and refresher training) about the management of personal information relevant to their respective roles and responsibilities.
ACCESSING AND REQUESTING CORRECTION OF PERSONAL INFORMATION
We will strive to ensure that information about you is accurate when we collect or use it. Subject to some exceptions under the privacy legislation, we will let you see the information we hold about you and correct it if it is inaccurate, incomplete or out-of-date. If we do not grant you access to your personal information we will tell you why.
If you wish to obtain access to and/or correct your personal information held by 4Blok, please contact 4Blok support on (08) 87258961 or at email@example.com
4Blok will provide written acknowledgement of receiving your request for access within 7 days of receipt. Unless it does not agree to your request for access to personal information, in most cases 4Blok will provide you with access within 30 days of receipt of your request. If you request corrections to your personal information and 4Blok agrees with your request, these changes will be made as soon as practicable. If 4Blok does not agree to your request for correction, it will notify you of the reasons it does not agree and will note your request on the records it holds about you. If you remain dissatisfied you may also complain to the Information Commissioner (at www.oaic.gov.au).
RESOLVING YOUR CONCERNS
If you have a complaint regarding 4Blok’s management of your personal information, please prepare your complaint in writing and email it to us at firstname.lastname@example.org
4Blok will provide written acknowledgement of your complaint within 7 days of receipt. We will investigate and advise you of the steps we have taken to resolve your complaint within 30 days of receipt of your complaint.
PRIVACY AND 4BLOK EMPLOYEES
However, 4Blok recognises that employee records should nevertheless be handled carefully, and 4Blok will comply with any obligations that may apply to employee personal information under other applicable laws.
4Blok may disclose personal information held in its employment records for different purposes including: to our service providers (such as information technology service providers, payroll service providers and service providers who assist 4Blok with on boarding new staff) so that they can provide the services that 4Blok has contracted to them to perform.
4Blok employees may seek to access, update or correct the personal information which 4Blok holds about them by contacting their Human Resources Department. Such requests will be assessed on a case by case basis.
(a) independent contractors
(b) voluntary work experience students or
(c) job applicants